|
|
|
| Position Title: |
Administrative Assistant, Headquarters |
| Type: |
Volunteer |
| Location: |
Dakar, Sengal |
| Description: |
The Dakar Administrative Assistant works under the Executive Director and the Executive Intern to fulfill administrative tasks essential to the completion of their duties and ultimately to all levels of Tostan’s organizational operations. While the majority of his/her time will be spent in the office, he/she will have the occasional opportunity, if so desired, to travel to other parts of Senegal to compile photographic and written portraits about villages who participated in Tostan’s programs or to write articles about public declarations to abandon harmful traditional practices.
While most Tostan volunteers in Senegal are based in regional offices, the Administrative Assistant will be based in the West African Regional Office located in Dakar, the capital of Senegal. Due to the fact that many Non-Governmental Organizations locate their West African Regional headquarters in Dakar, it is a fairly large metropolis, relative to other African capital cities, with a sizeable international community. This position is ideal for a volunteer who prefers to live in a larger city as opposed to smaller provincial towns.
Start Date: January 2011
Minimum commitment: 1 year
Hours per week: 40 hours/week
Location: Dakar with travels in other regions of Senegal (10%)
Direct supervisor(s): Director of Operations
Collaborator(s):
Responsibilities
-
Organize all electronic copies of Tostan program documents and post final project reports on Tostan’s server for all staff to access
-
Organize French and English news articles on Tostan and make packets for seminars
-
Create an informational bulletin board complete with pictures of programs in the field and maps of program areas for the Dakar Office
-
Reformat organization-wide documents such as the all-staff contact list
-
Organize e-mail groups for the Executive Director
-
Organize online calendar for Executive Director
-
Create systems of filing for the Executive Director
-
Document need for repairs to and materials for volunteer housing and submit to Volunteer Coordinator quarterly
-
Collaborate with the Senegalese office manager on these tasks with a view to training her/him for this position.
Qualifications
-
6 months—1 year of administrative experience preferred
-
Bachelor’s degree in liberal arts preferred
-
Outstanding organizational skills
-
Ability to define and meet organizational needs with minimum supervision and oversight, and manage multiple tasks at once
-
French written at an intermediate high or advanced level (i.e. 3 years of college level French or in-country equivalent)
-
Knowledge of Gmail, Google Groups, Google Documents, Google Calendars, and other Internet programs
-
Working knowledge of Microsoft Office
Benefits
As a non-profit organization who works to commit the maximum level of resources to our communities, we rely on volunteers to cover many of their own costs during their volunteerships. These costs include expenses such as travel between their home countries and work countries, medical costs, and other personal incidentals such as meals, personal travel, clothes, etc. We in turn do our best to commit to covering housing and weekday lunches for all of our volunteers.
-
Housing adjacent to office
-
Lunch Monday-Friday
-
Travel expenses for work-related trips
-
Internet access in office during reasonable hours of the day and night
-
Development of Curriculum Vitae
-
Hands on experience with an internationally recognized NGO
-
Opportunity to develop highly sought-after skills in project management, training, and written and oral communication in a multicultural, multilingual environment
To learn more about the Tostan Africa Volunteer Program and the application process, please click
here.
|
|
|
|
